Class Title:

Account Clerk II

PRIMARY FUNCTION

Under general supervision, to do difficult clerical work in connection with keeping and checking accounting records; and to do related work as required.

ORGANIZATIONAL RELATIONSHIPS

Directly responsible to designated administrators.

ESSENTIAL JOB FUNCTIONS

• Processes bills for payment
• Reconciles invoices with purchase orders and checks extensions and other calculations
• Prepares warrants and register sheets; prepares reports showing expenditures by budget classification
• Forwards warrants to County Superintendent of Schools for auditing and processing
• Maintains records of accounts paid and accounts outstanding
• Types and distributes purchase orders
• Computes payroll for certificated and classified employees
• Computes such payroll deductions as withholding tax, retirement, contributions to health insurance plans, etc.
• Types payroll warrants
• Prepares records of payroll expenditures by budget classification
• Prepares periodic reports of deductions for retirement, health insurance, professional dues, etc.
• Posts and maintains employee sick leave and vacation records
• Posts to and maintains records of cafeteria receipts and expenditures
• Receives, counts, and deposits receipts from school cafeterias
• Receives and checks bills for foods, supplies, and services
• Prepares warrants for the payment of bills; prepares reports of cafeteria financial operations for State and District officials
• Prepares and distributes requests for price quotations for standard cafeteria items
• Maintains records of, and prepares bills for community organizations using District cafeteria facilities
• Posts to and maintains records of receipts and expenditures for Federal projects
• Computes and records salary, supply, services, and other project expenses
• Computes Federal Government and District portions of expenditures
• Prepares vouchers
• Allocates expenses to appropriate projects
• Prepares financial reports for projects
• Prepares payroll warrants for students employed under Federal projects
• Assigns and checks the work of full-time and student assistant
• Operates a computer terminal
• Controls the data entry and output functions
• Performs clerical work involved in the receipt, auditing, and scheduling of data processing materials
• Operates various peripheral data processing equipment
• Understands methods, practices, and terminology used in financial recordkeeping work, office methods, practices, and procedures
• Performs difficult accounting clerical work requiring the use of independent judgment and initiative
• Posts data and make arithmetic calculations rapidly and accurately
• Understands and carries out oral and written directions.

DEMONSTRATED KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.
• Operation of a computer and assigned software.
• Terminology, processes and operations of assigned office or program.
• Record-keeping and filing techniques.
• Telephone techniques and etiquette.
• Basic research methods and report preparation techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Applicable laws, codes, rules and regulations.
• Oral and written communication skills.
• Basic budgeting practices regarding monitoring and control.
• Basic math.
• Proper methods of storing equipment, materials and supplies.

ABILITY TO:

• Communicate effectively with students, parents, staff and administration.
• Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
• Answer telephones and greet the public courteously.
• Maintain records, logs and files.
• Learn principles of training and providing work direction and guidance to others.
• Compile, assemble, verify and prepare data for records and reports.
• Determine appropriate action within clearly defined guidelines.
• Compose correspondence and written materials independently.
• Work independently with little direction.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Plan and organize work.
• Add, subtract, multiply and divide quickly and accurately.
• Operate a variety of office equipment including a computer and assigned software.
• Be able to multitask. Maintain consistent, punctual and regular attendance. Move hands and fingers to operate a computer keyboard.
• Hear and speak to exchange information in person and on the telephone.
• Sit or stand for extended periods of time.
• See to read a variety of materials.
• Bend at the waist, kneel or crouch to file materials.

QUALIFICATIONS

• Type at a speed of thirty-five (35) words a minute
• Operate adding, calculating, and bookkeeping machines
• Plus qualifying test.

Salary Range 21