Class Title:
Library Assistant II
PRIMARY FUNCTION
Under general supervision, to perform a wide variety of tasks connected with a school media center, to execute complex and responsible clerical work of more than average difficulty in a media center and to do related work as required, consistent with job description.
ORGANIZATIONAL RELATIONSHIPS
Directly responsible to designated administrators.
ESSENTIAL JOB FUNCTIONS
- Assists students and faculty at circulation desk
- Charges library materials out to patrons
- Issues audio visual materials to faculty and students
- Does follow-up on overdue material to secure its return
- Collects book fines
- Assists teachers and students in locating reference materials
- Assists in supervision of students during library hours
- Assists in training and supervision of library aides
- Uses a variety of special reference materials available in school media center
- Files library cards and other materials; assists students with Readers Guide to Periodical Literature
- Assists in compiling and typing special bibliographies, book lists, and varied special reference requests
- Types letters and varied other documents connected with the receipt and processing of new materials
- Maintains records of inventory, book counts, monthly reports, audio-visual equipment, and supplies
- Uses basic cataloguing procedures and rules for processing and filing
- Finds basic information for processing of catalogued materials
- Conducts annual inventory of library books and audio-visual materials
- Operates job related equipment
- Files, locates, and reproduces magazine, microfiche, and computer stored materials for student and faculty use
- Uses computer billing, word processing, and communication programs
- Processes print and non-print material
- Uses microcomputer programs in word processing, data base, and spread sheet
- Makes minor repairs to damaged books
- Types and duplicates instructional worksheets
- Assist students and faculty in the selection of library materials
- Be familiar with the Dewey Decimal System.
DEMONSTRATED KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
- Modern office practices, procedures and equipment.
- Operation of a computer and assigned software.
- Terminology, processes and operations of assigned office or program.
- Record-keeping and filing techniques.
- Telephone techniques and etiquette.
- Basic research methods and report preparation techniques.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Interpersonal skills using tact, patience and courtesy.
- Applicable laws, codes, rules and regulations.
- Oral and written communication skills.
- Basic budgeting practices regarding monitoring and control.
- Basic math.
- Proper methods of storing equipment, materials and supplies.
ABILITY TO:
- Communicate effectively with students, parents, staff and administration.
- Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
- Answer telephones and greet the public courteously. Maintain records, logs and files.
- Learn principles of training and providing work direction and guidance to others.
- Compile, assemble, verify and prepare data for records and reports.
- Determine appropriate action within clearly defined guidelines.
- Compose correspondence and written materials independently.
- Work independently with little direction.
- Establish and maintain cooperative and effective working relationships with others.
- Meet schedules and time lines.
- Plan and organize work.
- Add, subtract, multiply and divide quickly and accurately.
- Operate a variety of office equipment including a computer and assigned software.
- Be able to multitask.
- Maintain consistent, punctual and regular attendance.
- Move hands and fingers to operate a computer keyboard.
- Hear and speak to exchange information in person and on the telephone.
- Sit or stand for extended periods of time.
- See to read a variety of materials.
- Bend at the waist, kneel or crouch to file materials.
QUALIFICATIONS
- Type at a rate of thirty-five (35) words per minute
- Pass qualifying tests.
EXPERIENCE
Two (2) years of library clerical work experience preferred.
