School Secretary II
- Under general supervision, serves as secretary to the principal of the high school
- Assists the principal by relieving him/her of clerical and administrative details
- May coordinate the work of the clerical staff
- Personally performs a variety of difficult and complex clerical tasks
- And does related work as required, consistent with the job description.
Directly responsible to designated administrators.
ESSENTIAL JOB FUNCTIONS
- Acts as secretary to the principal of the high school
- Maintains confidential files
- Receives callers in person and over the telephone, answering questions regarding school matters or scheduling appointments with a principal, vice principal, or other staff member
- Coordinates and personally performs a wide variety of complex clerical work
- Takes and transcribes dictation of confidential letters and reports, memorandums, newsletters, and other documents
- Maintains attendance records and prepares attendance reports for school employees
- Receives, opens, and distributes mail
- Requisitions supplies
- Arranges for necessary repairs to office equipment
- Under supervision, prepares work and vacation schedules and reassigns work as necessary during rush periods
- Coordinates the work of a large clerical staff
- Makes arithmetical calculations with speed and accuracy.
DEMONSTRATED KNOWLEDGE AND ABILITIES:
- Modern office practices, procedures and equipment.
- Operation of a computer and assigned software.
- Terminology, processes and operations of assigned office or program.
- Record-keeping and filing techniques.
- Telephone techniques and etiquette.
- Basic research methods and report preparation techniques.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Interpersonal skills using tact, patience and courtesy.
- Applicable laws, codes, rules and regulations.
- Oral and written communication skills.
- Basic budgeting practices regarding monitoring and control.
- Basic math.
- Proper methods of storing equipment, materials and supplies.
- Communicate effectively with students, parents, staff and administration.
- Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
- Answer telephones and greet the public courteously.
- Maintain records, logs and files.
- Learn principles of training and providing work direction and guidance to others.
- Compile, assemble, verify and prepare data for records and reports.
- Determine appropriate action within clearly defined guidelines.
- Compose correspondence and written materials independently.
- Work independently with little direction.
- Establish and maintain cooperative and effective working relationships with others.
- Meet schedules and time lines.
- Plan and organize work.
- Add, subtract, multiply and divide quickly and accurately.
- Operate a variety of office equipment including a computer and assigned software.
- Be able to multitask.
- Maintain consistent, punctual and regular attendance. Move hands and fingers to operate a computer keyboard.
- Hear and speak to exchange information in person and on the telephone.
- Sit or stand for extended periods of time.
- See to read a variety of materials
- Bend at the waist, kneel or crouch to file materials.
- Type at a speed of sixty (60) words per minute
- Take dictation and transcribe manually or using dictation equipment at a speed of eighty (80) words per minute
- Understand and carry out oral and written directions
- Pass qualifying tests.
Three (3) years of responsible and varied experience in stenographic and clerical work, preferable including at least one (1) year of experience in a school district.
Salary Range 31