School Secretary II

Class Title:

School Secretary II

PRIMARY FUNCTION

Under general supervision, serves as secretary to the principal of the high school
Assists the principal by relieving him/her of clerical and administrative details
May coordinate the work of the clerical staff
Personally performs a variety of difficult and complex clerical tasks
And does related work as required, consistent with the job description.

ORGANIZATIONAL RELATIONSHIPS

Directly responsible to designated administrators.

ESSENTIAL JOB FUNCTIONS

Acts as secretary to the principal of the high school

Maintains confidential files

Receives callers in person and over the telephone, answering questions regarding school matters or scheduling appointments with a principal, vice principal, or other staff member

Coordinates and personally performs a wide variety of complex clerical work

Takes and transcribes dictation of confidential letters and reports, memorandums, newsletters, and other documents

Maintains attendance records and prepares attendance reports for school employees

Receives, opens, and distributes mail

Requisitions supplies

Arranges for necessary repairs to office equipment

Under supervision, prepares work and vacation schedules and reassigns work as necessary during rush periods

Coordinates the work of a large clerical staff

Makes arithmetical calculations with speed and accuracy.

DEMONSTRATED KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Terminology, processes and operations of assigned office or program.
Record-keeping and filing techniques.
Telephone techniques and etiquette.
Basic research methods and report preparation techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Applicable laws, codes, rules and regulations.
Oral and written communication skills.
Basic budgeting practices regarding monitoring and control.
Basic math.
Proper methods of storing equipment, materials and supplies.

ABILITY TO:

Communicate effectively with students, parents, staff and administration.
Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
Answer telephones and greet the public courteously.
Maintain records, logs and files.
Learn principles of training and providing work direction and guidance to others.
Compile, assemble, verify and prepare data for records and reports.
Determine appropriate action within clearly defined guidelines.
Compose correspondence and written materials independently.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Plan and organize work.
Add, subtract, multiply and divide quickly and accurately.
Operate a variety of office equipment including a computer and assigned software.
Be able to multitask.
Maintain consistent, punctual and regular attendance. Move hands and fingers to operate a computer keyboard.
Hear and speak to exchange information in person and on the telephone.
Sit or stand for extended periods of time.
See to read a variety of materials
Bend at the waist, kneel or crouch to file materials.

QUALIFICATIONS

Type at a speed of sixty (60) words per minute
Take dictation and transcribe manually or using dictation equipment at a speed of eighty (80) words per minute
Understand and carry out oral and written directions
Pass qualifying tests.

EXPERIENCE

Three (3) years of responsible and varied experience in stenographic and clerical work, preferable including at least one (1) year of experience in a school district.
Salary Range 31