April 15th: Final date for submission of requisitions for materials and supplies for the current school year that are ordered from out of state vendors. This includes all projects.
April 30th: Final date for submission of requisitions for materials and supplies for the current school year. This includes all projects. Requisitions will not be processed that are received after April 30th unless they are deemed an emergency by the Assistant Superintendent.
May 30th: Final date for submission of annual order needs.
June 15th: The date for submission of requisitions for materials and supplies for the next school year is June 15th, yearly. All requisitions for materials and supplies needed to open school in fall should be submitted by this date. All requisitions received by that date will have purchase orders prepared to cover them as soon as possible. All requisitions received after June 16 will be processed as soon as possible, but only after those received prior to June 15 have been processed.
June 15th: Place Office Depot Advance Orders to start school.
June 20th: All outstanding purchase orders will be reissued and encumbered against your next year’s budget unless the Purchasing Department is notified by June 20th that the order is to be canceled. A purchaser order may also be cancelled by the Purchasing Department.
June 15th: All open purchase orders for classroom supplies will be closed and cannot be used after June 15th, yearly.
Purchase Requisitions are not Purchase Orders. They are requests to the district office to purchase material from an outside vendor.
Purchases made without an authorized Purchase Order from the Business Department will not be honored by the district.
Walk-through requests will not be accepted unless the order is a real emergency. Please plan ahead.
Teacher and employee pick-up orders are to be used only for goods that are immediately needed or where the company does not deliver. Pick-up orders do not allow for back orders. If the item is not available, cancel and reorder when it is available. Pick-up orders have a limited open period that will be no longer than two weeks and will not be extended.
Requisitions need to include the title of the conference or workshop, date, site of event, and list of people attending. A copy of the ‘approved’ “Travel/Conference Approval & Expense Claim Form” (BU69) must be attached to your requisition. Do not submit a requisition if you have prepaid your conference. On prepays, use a reimbursement form.
These requisitions need to cite the same information as above. The audit trail needs to reference the reason for this type of reservation.
All book orders should be in alphabetical order by book title. Include the ISBN number and price of each book. All orders must be typed.
Include any catalog requests with your requisition.