Under supervision, to perform varied general clerical duties in an office or in a school; and to do other work as required, consistent with job description. ORGANIZATIONAL RELATIONSHIPS Directly responsible to designated administrators.
ESSENTIAL JOB FUNCTIONS
- Does a variety of clerical work including typing, proofreading, filing, checking, and recording information on documents
- Answers the telephone and waits on students or the general public, giving information or scheduling appointments as required
- Types letters, memoranda, or other material from rough draft, copy, notes
- Operates calculators, typewriter, copying machines, school communication equipment and other office appliances
- Follows district regulations in sorting and filing documents
- Performs arithmetical calculations
- Mails out letters, forms, and applications
- Receives, sorts, and distributes incoming and outgoing mail
- Acts as a receptionist
- Prepares simple statistical reports
- Performs such attendance work as preparing admit slips and passes, checking absence lists, and referring students to school officials.
DEMONSTRATED KNOWLEDGE AND ABILITIES:
- Modern office practices, procedures and equipment.
- Operation of a computer and assigned software.
- Terminology, processes and operations of assigned office or program.
- Record-keeping and filing techniques.
- Telephone techniques and etiquette.
- Basic research methods and report preparation techniques.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Interpersonal skills using tact, patience and courtesy.
- Applicable laws, codes, rules and regulations.
- Oral and written communication skills. Basic budgeting practices regarding monitoring and control.
- Basic math.
- Proper methods of storing equipment, materials and supplies.
- Communicate effectively with students, parents, staff and administration.
- Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
- Answer telephones and greet the public courteously. Maintain records, logs and files.
- Learn principles of training and providing work direction and guidance to others.
- Compile, assemble, verify and prepare data for records and reports.
- Determine appropriate action within clearly defined guidelines.
- Compose correspondence and written materials independently.
- Work independently with little direction.
- Establish and maintain cooperative and effective working relationships with others.
- Meet schedules and time lines.
- Plan and organize work.
- Add, subtract, multiply and divide quickly and accurately.
- Operate a variety of office equipment including a computer and assigned software.
- Be able to multitask. Maintain consistent, punctual and regular attendance.
- Move hands and fingers to operate a computer keyboard.
- Hear and speak to exchange information in person and on the telephone.
- Sit or stand for extended periods of time.
- See to read a variety of materials.
- Bend at the waist, kneel or crouch to file materials.
- Type at a speed thirty-five(35) words per minute
- Pass qualifying tests.
One year of typing and general clerical experience.