Office Assistant IV

New Haven Unified School District

Class Title:

Office Assistant IV


  • Under the direction of an administrator, plan, organize, and participate in performing work involving the requisition, allocation, distribution, and inventory of textbooks and surplus
  • Coordinate activities with other clerical and purchasing staff
  • Communicate with the administrator to assure sites have Board-approved textbooks in a timely manner.


  • Receive and sign for materials on textbook purchase orders
  • Inspects incoming stock for conformity to purchase order specifications
  • Report and follow District procedures in handling incoming stock shortages, damages, and other discrepancies
  • Count, verify, and stamp incoming text orders
  • Communicate with vendors for replacement or credit of books and shortages of orders
  • Stock shelves.
  • Communicate with assigned supervisor to assure sites have Board-approved textbooks in a timely manner.
  • Fill requisitions from sites, package and prepare for delivery
  • Monitor and fill backorders
  • Verify delivery dates of items.
  • Maintain inventory records of items received, delivered, and available
  • Conduct annual textbook warehouse inventory.
  • Process surplus materials accordance with District procedures.
  • Receive, process and file purchase orders
  • Record purchase orders in appropriate computer system
  • Communicate with purchasing and accounting personnel regarding problems with purchase orders.
  • Operate a computer and assigned software, warehouse equipment and tools, and standard office equipment.
  • Maintain cleanliness of texts and textbook warehouse areas
  • Maintain stamps, carts and other items in proper working condition
  • Move pallets as necessary.
  • Order supplies for the department.
  • Assist in the sale of books according to District procedures.
  • Assist teachers with locating missing text materials
  • Deliver and assist with teacher in-service materials.
  • Assists teachers and students with check in / check out of books
  • Assists with attendance reconciliation
  • Assists with student billing system
  • Perform related duties as assigned.



  • Modern office practices, procedures and equipment.
  • Operation of a computer and assigned software.
  • Terminology, processes and operations of assigned office or program.
  • Record-keeping and filing techniques.
  • Telephone techniques and etiquette.
  • Basic research methods and report preparation techniques.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.
  • Applicable laws, codes, rules and regulations.
  • Oral and written communication skills.
  • Basic budgeting practices regarding monitoring and control.
  • Basic math.
  • Proper methods of storing equipment, materials and supplies.


  • Communicate effectively with students, parents, staff and administration.
  • Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
  • Answer telephones and greet the public courteously.
  • Maintain records, logs and files.
  • Learn principles of training and providing work direction and guidance to others.
  • Compile, assemble, verify and prepare data for records and reports.
  • Determine appropriate action within clearly defined guidelines.
  • Compose correspondence and written materials independently.
  • Work independently with little direction.
  • Establish and maintain cooperative and effective working relationships with others.
  • Meet schedules and time lines.
  • Plan and organize work.
  • Add, subtract, multiply and divide quickly and accurately.
  • Operate a variety of office equipment including a computer and assigned software.
  • Be able to multitask.
  • Maintain consistent, punctual and regular attendance.
  • Move hands and fingers to operate a computer keyboard.
  • Hear and speak to exchange information in person and on the telephone.
  • Sit or stand for extended periods of time.
  • See to read a variety of materials.
  • Bend at the waist, kneel or crouch to file materials.


  • Type at a rate thirty-five (35) words per minute
  • Pass qualifying tests.


One (1) year of broad and varied experience in clerical or warehouse inventory setting.



  • Warehouse environment.
  • Constant interruptions.

Salary Range 23

How to Apply


The application process is as easy as 1-2-3!

  1. Browse New Haven US job listings and submit an online application on Ed-Join.
  2. When the hiring principal is ready to interview, applicants will be considered and may be selected to interview.
  3. If selected to interview, you will be contacted by the school to set an appointment.
  4. Once you have interviewed, if you are selected for the position, you will be contacted by the personnel department. If you are not selected for the position, you will be notified by the school.