PRIMARY FUNCTION

• Maintain the personnel position control system as it integrates with the budget and payroll system
• Maintain a coordinated relationship with payroll and personnel through the Personnel Coordinator and Business Manager.

ORGANIZATIONAL RELATIONSHIPS

Directly responsible to the Chief Personnel Officer.

ESSENTIAL JOB FUNCTIONS

• Responsible for the technical and daily management and operation of the district’s position control system as it operates in conjunction with Personnel and the budget and payroll system.
• Responsible for working with the technology department, or County office or the lead system administrator’s, with updates, releases and modifications to the position control system.
• Responsible for training of personnel staff and site administrators and managers as applicable in operating and generating reports from the position control system.
• Responsible for analyzing data, checking for accuracy, and making necessary adjustments.
• Responsible for developing reports to extract data from the position control system to ensure accuracy of data input and maintenance.
• Responsible for creation and maintenance of all essential master tables, salary schedules, and work calendars for the position control system.
• Works closely with business department in the utilization of personnel and financial software.
• Responsible for accurate maintenance in the position control system of authorized changes in positions, in hours/FTE, and account codes.
• Responsible for accurate application of account code structure in position control system.
• Responsible for position attachment, posting of additional earnings, health and welfare calculations and generating Personnel Action Forms (PAF) as needed for new and existing assignments.
• Responsible for periodic analytics and producing summary reports for District-wide positions in conjunction with the Adopted Budget and Interim Reports.
• Generates reports related to Personnel and position control.
• Provides and maintains information for personnel records regarding hires, transfers, terminations and status changes.
• Sets up the authorized positions and establishes the job codes for those positions.
• Perform complex analytical and technical tasks involving the position control system for Budget Development and the preparation of the annual District budgets.
• Works closely with the Business and Payroll Departments to ensure accuracy of position control records and salary projections.
• Acts as liaison with Personnel, Business and Payroll to provide increased understanding of budget, position control and payroll issues.
• Perform complex analytical and technical calculations involving program budget control and analysis and for the preparation of the annual District budgets.
• Develop spreadsheets used for projections and analysis and in the preparation of various financial reports.
• Performs other job duties as assigned.

EXPERIENCE

• Increasingly responsible experience in performing highly complex clerical and technical functions
• Experience in application of software programs in word processing and spreadsheets
• Position Control and/or Payroll experience desirable

KNOWLEDGE/SKILLS

Knowledge of:

• Correct English usage, composition, grammar, spelling and vocabulary
• Oral and written communication skills
• Record-keeping and record-checking techniques
• Principles of staff and public relations
• Operation of a computer terminal and data entry techniques
• Principles, practices and techniques of public agency human resources including recruitment, selection and equal employment opportunity

Ability to:

• Initiate and check records with accuracy and speed
• Read, interpret and apply technical instructions for computer system operations
• Understand and apply principles, techniques and procedures required for effective job performance
• Operate a computer terminal to enter data, maintain records, and generate reports
• Communicate effectively both orally and in writing
• Use ten-key calculator
• Make mathematical calculations involving basic math applications and computation of percentages and averages
• Gather and analyze data and prepare reports
• Make sound, independent decisions with established policy and procedural guidelines
• Perform detailed office support work and making mathematic calculations with speed and accuracy
• Maintain accurate confidential personnel records
• Establish and maintain cooperative working relationships with those contacted in the course of the work

Management Salary Range 18/1-5

225 day work year