School Secretary I

New Haven Unified School District

Class Title:

School Secretary I


Under general supervision, serves as secretary to the principal; assists the principal by relieving him/her of clerical and administrative details; coordinates and personally performs a variety of difficult clerical tasks; does related work as required, consistent with job description.


Directly responsible to designated administrators.


  • Acts as secretary to the principal
  • Coordinates the work of other clerical staff
  • Maintains confidential files
  • Receives callers in person and over the telephone, answering questions regarding school matters or scheduling appointments with a principal, assistant principal, or other staff members
  • Coordinates and personally performs a variety of difficult clerical work
  • Transcribes dictation of letters and reports, memorandums, newsletters, and other documents
  • Maintains inventory and prepares attendance reports for school employees
  • Receives, opens, and distributes mail
  • Makes arrangements for the use of school facilities by community groups
  • Requisitions and distributes supplies
  • Arranges for necessary repairs to office equipment; assists in accounting for school funds
  • Operates typewriter, copying and duplicating machines, adding machines, and school communication equipment
  • Prepares data for processing; operates a computer terminal and utilizes the available programs
  • Learns and interprets school district policies, rules, and regulations and apply them with good judgment in a variety of procedural matters without immediate supervision
  • Learns to use the District’s computer system and utilizes the available programs
  • Performs difficult and responsible clerical work with speed and accuracy
  • Compiles and maintains accurate and complete records and reports
  • Makes arithmetical calculations with speed and accuracy.



  • Modern office practices, procedures and equipment.
  • Operation of a computer and assigned software.
  • Terminology, processes and operations of assigned office or program.
  • Record-keeping and filing techniques.
  • Telephone techniques and etiquette.
  • Basic research methods and report preparation techniques.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.
  • Applicable laws, codes, rules and regulations.
  • Oral and written communication skills.
  • Basic budgeting practices regarding monitoring and control.
  • Basic math.
  • Proper methods of storing equipment, materials and supplies.


  • Communicate effectively with students, parents, staff and administration.
  • Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
  • Answer telephones and greet the public courteously.
  • Maintain records, logs and files.
  • Learn principles of training and providing work direction and guidance to others.
  • Compile, assemble, verify and prepare data for records and reports.
  • Determine appropriate action within clearly defined guidelines.
  • Compose correspondence and written materials independently.
  • Work independently with little direction.
  • Establish and maintain cooperative and effective working relationships with others.
  • Meet schedules and time lines.
  • Plan and organize work.
  • Add, subtract, multiply and divide quickly and accurately.
  • Operate a variety of office equipment including a computer and assigned software.
  • Be able to multitask
  • Maintain consistent, punctual and regular attendance.
  • Move hands and fingers to operate a computer keyboard.
  • Hear and speak to exchange information in person and on the telephone.
  • Sit or stand for extended periods of time.
  • See to read a variety of materials.
  • Bend at the waist, kneel or crouch to file materials.


  • Type at a speed of thirty-five (35) words per minute
  • Take dictation and transcribe manually at a speed of eighty (80) words a minute or use dictation equipment
  • Pass qualifying tests.


Two (2) years of responsible and varied experience in stenographic and clerical work, preferable including at least one (1) year of experience in a school district.

Salary Range 29

How to Apply


The application process is as easy as 1-2-3!

  1. Browse New Haven US job listings and submit an online application on Ed-Join.
  2. When the hiring principal is ready to interview, applicants will be considered and may be selected to interview.
  3. If selected to interview, you will be contacted by the school to set an appointment.
  4. Once you have interviewed, if you are selected for the position, you will be contacted by the personnel department. If you are not selected for the position, you will be notified by the school.